Policy Library

The Town of Latchford maintains a series of municipal policies that guide decision‑making, support consistent administrative practices, and ensure accountability in the delivery of services. Policies are organized by category for ease of reference.

Governance & Council Policies

Code of Conduct for Members of Council Establishes standards of ethical behaviour, integrity, and accountability for elected officials.
Council Meeting Procedures Policy Outlines rules for meeting conduct, agenda preparation, public participation, and decision‑making processes.
Closed Meeting Procedures Policy Defines when and how Council may meet in closed session in accordance with the Municipal Act.
Delegation of Authority Policy Identifies administrative and operational decisions delegated to staff.
Public Notice Policy Sets requirements for providing notice to the public for certain municipal actions.

Administrative & Corporate Policies

Records Management Policy Provides direction for the creation, retention, storage, and disposal of municipal records.
Access to Information & Privacy Policy (MFIPPA) Outlines how the Town protects personal information and responds to Freedom of Information requests.
Customer Service Standards Policy Establishes expectations for professional, timely, and accessible service to residents and businesses.
Procurement & Purchasing Policy Defines purchasing procedures, thresholds, and requirements for competitive bidding.
Contract Management Policy Provides guidelines for entering, managing, and monitoring municipal contracts.

Financial Policies

Budget and Financial Reporting Policy Outlines the annual budgeting process and financial reporting requirements.
Asset Management Policy Guides long‑term planning for municipal infrastructure and capital assets.
Fees and Charges Policy Establishes principles for setting and reviewing municipal fees.
Reserve and Reserve Fund Policy Defines how reserves are created, managed, and used to support municipal priorities.
Tax Collection and Arrears Policy Provides direction for billing, collection, and management of overdue taxes.

Human Resources Policies

Employee Code of Conduct Sets expectations for professionalism, ethics, and workplace behaviour.
Health and Safety Policy Ensures compliance with occupational health and safety legislation and promotes a safe work environment.
Workplace Violence and Harassment Policy Outlines procedures for preventing, reporting, and addressing workplace violence or harassment.
Training and Development Policy Supports ongoing staff development and mandatory training requirements.

Public Works & Infrastructure Policies

Road Maintenance and Winter Operations Policy Provides standards for snow removal, sanding, grading, and general road maintenance.
Water and Sewer Operations Policy Outlines responsibilities for maintaining municipal water and wastewater systems.
Facility Use and Maintenance Policy Establishes guidelines for the use, upkeep, and scheduling of municipal facilities.
Parks and Recreation Policy Provides direction for park maintenance, public access, and recreational programming.

Community & Public Service Policies

Accessibility Policy (AODA) Ensures compliance with the Accessibility for Ontarians with Disabilities Act and promotes accessible municipal services.